Data Protection Notice
All HBM4EU partners are committed to user privacy.
The protection of individuals with regard to the processing of personal data collected in the context of the HBM4EU website is governed by Regulation (EC) No 45/2001 of the European Parliament and the Council of 18 December 2000, as this activity is under the responsibility of the European Environment Agency.
The HBM4EU website is our most important communication tool. Here we communicate general project information, priority substances, research outputs, technical guidance, updates in the field, our work, deliverables, trainings and as well as events.
Some of the services offered on our website require the processing of your personal data such as registration for events and trainings, submitting contact forms to relevant project bodies and submitting requests through Rapid Response Mechanism. In such cases, the specific information about the processing is provided through event/case specific emails or notices.
Your personal data and our website
- HBM4EU collects your personal information only to the extent necessary to fulfil a precise purpose related to the tasks of the project
- We do not re-use the information for another purpose that is different to the one stated;
- We put in place measures to guarantee that your data are kept up-to-date and processed securely;
- Under certain conditions outlined in law, we may disclose your information to third parties, (such as the European Anti-Fraud Office, the Court of Auditors, or law enforcement authorities) if it is necessary and proportionate for lawful, specific purposes;
- No personal data is shared with third parties for direct marketing purposes.
- In relation to the data processed by the EEA, you have the right to access your personal information, to have it corrected and the right to recourse to the European Data Protection Supervisor (EDPS) (https://edps.europa.eu) at any time if you believe your data protection rights have been breached;
- We do not keep your personal information for longer than necessary for the purposes for which we collected it;
- However, we may keep your information for a longer period for historical, statistical or scientific purposes with the appropriate safeguards in place.
Purpose(s) of the processing
Your personal data is collected and further processed for the purposes of coordinating, organising and managing the project; this includes in particular:
- Contact forms: The HBM4EU website provides the opportunity of contacting the project bodies such as the project coordinator, the Knowledge Hub or the contact point for stakeholders. Here, your name, email address and message are forwarded to the relevant body you need to contact and submit the contact form to. Your personal data is then processed by the partner you contacted; for any details on the processing done by that partner, please contact them.
- Workshop or training registrations: e.g. the creation of contact lists, the dispatch of invitation letters, the establishment of participants attendance lists, the creation of badges for access to the workshop/training locations, the drafting and publication of minutes and/or reports, news and action lists, the management and publication of feedback survey, the creation and management of mailing lists for future meetings, news and/or publications, pictures, presentations in the context of the meeting and for communication and newsletter purposes; in such cases, you may request to opt-out if you prefer your image is neither recorded nor published on any support means.
- Rapid Response Mechanism: HBM4EU provides a Rapid Response Mechanism that allows policy makers from the national and European levels to submit requests for specific information to the HBM4EU Consortium. The personal data provided, such as name, contact information and name of institution, in this case is forwarded directly to the identified and stated project partner/s who is/are responsible for processing the rapid response requests. You are informed during the process.
- Online surveys: HBM4EU website provides online surveys that take place occasionally in accordance with the project planning. These surveys are communicated to the relevant participants with specific information on data processing particular to the respective survey. HBM4EU is only responsible for the data privacy of the surveys generated and operated by the HBM4EU website.
The only personal data collected and further processed is the information you provide in connection with your participation, registration or submission of a form.
The information may relate to all or part of the following data: your title, name, professional contact details (e-mail address, telephone number(s) (direct and mobile), employer’s name and address).
Your personal data is processed in an automated way for the management and administration of the project and your request, e.g. for generating email communications, etc.
Recipients of the data processed
For the purposes detailed above, access to your personal data is given to the following persons, without prejudice to a possible transmission to the bodies in charge of monitoring or inspection tasks in accordance with European Union law:
- The HBM4EU Team responsible for the specific task;
- The chairperson and the secretary of the workshop/training/contact point and the responsible HBM4EU project managers;
- In order to keep the network of participants operational, a contact list of participants is shared between the attendees; likewise, the report/minutes of the workshop, including a presence list, is shared between the participants and distributed to all organisations represented in the workshop;
- The name, profile, and presentation(s), if provided voluntarily by the speaker, will be displayed on the HBM4EU website.
Documents and material produced in relation to the meetings may also be disclosed to the public subject to the provisions contained in Regulation (EC) No 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to documents.
No personal data is shared with third parties for direct marketing purposes.
Your rights when we process your personal data
When your personal information is processed by HBM4EU, you have the right to know about it.
You have the right to access the information and have it rectified without delay if it is inaccurate or incomplete.
You can ask to have it blocked under certain circumstances.
You can also object to it being processed if you think the processing is unfair and unlawful and ask for it to be deleted.
You can request that any of the above changes be communicated to other parties to whom your data have been disclosed.
You have also the right not to be subject to automated decisions (made solely by machines) affecting you, as defined by law.
These rights are outlined in Articles 13 to 19 of the current data protection Regulation (EC) No 45/2001.
How to exercise your data protection rights at HBM4EU
- If HBM4EU is processing your personal data and you would like to exercise your data protection rights, please send us a written request.
- You can send your request to HBM4EU by e-mail to HBM4EU@eea.europa.eu
- Your request should contain a detailed description of the data you wish to have access to.
- You must provide a copy of an identification document to confirm your identity, for example a passport, an ID card or a driving license. The document shall contain an identification number, country of issue, period of validity and your full name.
- Any other data contained in the copy of the identification document (e.g. photo, personal characteristics, date and place of birth, address) will not be processed and may thus be blacked out.
- Our use of the information contained in the copy of your identification document is strictly limited: the data will only be used to verify your identity.
- The document will be stored for a maximum period of three months from the date of receipt of your request.
The European Human Biomonitoring Initiative (HBM4EU) accepts no responsibility or liability whatsoever with regard to the information on this site and the information does not necessarily reflect the official opinion of HBM4EU or other European Communities bodies and institutions.
The material on this site is not necessarily comprehensive, complete, accurate or up to date and may contain links to external sites over which the HBM4EU initiative has no control and for which it assumes no responsibility. Neither the European Human Biomonitoring Initiative (HBM4EU) nor any person or company acting on behalf of the Initiative is responsible for the contents of this website and the use that may be made of it.
Every effort is made to keep the website up and running smoothly. However, HBM4EU takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.
Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them.